How to generate eway bill on the E way Bill Portal | Tally Solutions

E-Way Bill Generation


Introduction

The first step of e-way bill generation under GST is to successfully log in to the e-way bill portal, using the User ID / User Name and Password, which will be available with every registered business as well as unregistered transporter.

Logging into the E-way bill portal

In order to login to the portal for generation of e-way bill, the following are the steps:

  • 1. Log on to www.ewaybill.nic.in
  • 2. Enter User Name and Password, then the Captcha Code, and then click "Login"
  • 3. On successful authentication of the credentials, the main menu of the e-way bill portal will open up, with various options for e-way bill generation and management
  • 4. On the left hand side of the main menu of the e-way bill portal, the following options are available:
    • a. E-Waybill – this has sub-options to generate e-way bill as well as updating, cancelling and printing e-way bill
    • b. Consolidated EWB - this has sub-options for consolidating e-way bills, updating and cancelling them
    • c. Reject – this has the option to reject e-way bills which are generated by others, if it does not belong to the supplier or transporter
    • d. Reports – this has sub-options for generating various kinds of reports
    • e. Masters -this has sub-options for creating masters, such as customers, suppliers, products, transporters etc.
    • f. User Management –this has sub-options to manage sub-users, i.e. to create, modify and freeze sub-users
    • g. Registration – this has sub-options which allow to register for SMS, Android App and API facilities in order to generate e-way bill
  • 5. On the right hand side of the main menu, there will be a notification panel which will show important e-way bill notifications and alerts from time to time. There is also a link to the GST portal, which one can use to directly navigate there, if need be

E-way bill generation on the E-way Bill Portal

The following are the steps to generate e-way bill:

  • 1.Before generation of e-way bill , be ready with the invoice / bill / challan details, and also the Transporter ID and vehicle number of the transporter, through whom the consignment is going to be moved
  • 2.On the main menu of the e-way bill portal, click the option "E-way Bill", and within that click the sub-option "Generate New"
  • 3. On doing so, the form for e-way bill filing will open up, containing numerous fields. While most of the fields are non-compulsory, certain mandatory fields will be marked – either with a red dot or with a green dot. The fields marked with a red dot will be mandatory for e-way bill, whereas the fields marked with a green dot will be mandatory for Form GSTR-1. All mandatory fields are marked with a *
  • 4. The form for e-way bill filing can broadly be divided into 3 parts:
    • a. Transaction Details
    • b. Item Details
    • c. Transporter Details
  • 5.Transaction Details - This part will contain the following fields:
    • a.Transaction Type* (Outward OR Inward)
    • b.Transaction Sub-Type* (Options will show up based on the Transaction Type selected)
    • c. Document Type* (Select from the drop-down menu. Options are “Invoice”, “Bill” or “Challan”)
    • d.Document No.*
    • e.Document Date*
    • f.From – For an outward type of transaction, all the fields here will be auto-populated with the business details. If there are additional places of business, the user will be allowed to select the places as well. However, please note, that in spite of an auto-update, one will be allowed to edit one’s address. For an inward type of transaction, all the fields here will need to be filled by the user. However, if one has already created a master for the supplier, then one will be able to select the supplier by name, as soon as one feeds in the first 2 to 3 characters in the “Name” field. Post selection, all the other fields will be auto-populated, although one will still be allowed to edit details. In all, this section will have the following fields:
      • i.Name
      • ii. Address
      • iii. GSTIN* (If supplier is unregistered under GST, then write "URP")
      • iv. Place
      • v. Pincode*
    • g. To –For an outward type of transaction, fill all the fields here with the details of the recipient. However, if one has already created a master for the recipient, then one will be able to select the recipient by name, as soon as one feeds in the first 2 to 3 characters in the “Name” field. Post selection, all the other fields will be auto-populated, although one will still be allowed to edit details. For an inward type of transaction, all the fields here will be auto populated with the business details. If there are additional places of business, one will be allowed to select the places as well. However, please note, that in spite of an auto-update, one will be allowed to edit one’s address. In all, this section will have the following fields:
      • i.Name
      • ii. Shipping Address
      • iii. GSTIN*(If recipient is unregistered under GST, then write "URP")
      • iv. Place
      • v. Pincode*
  • 6.Item Details - This part will contain the following fields:
    • a.Product Name(If master for the product is created, then one will be able to select the Product by name, as soon as one feeds in the first 2 to 3 characters. Post selection, all the other fields under this section will be auto-populated from the master)
    • b.Description
    • c.HSN*
    • d.Quantity
    • e.Unit
    • f.Value / Taxable Value (Rs.)*
    • e.Tax Rate (C + S + I + Cess)* (where C - CGST, S- SGST, I- IGST)
    • Total Amount / Taxable Amount* (Sum of CGST Amount*, SGST Amount*, IGST Amount* & CESS Amount*. This will be calculated by the portal based on “Value / Taxable Value” and “Tax Rate” entered. However one will be allowed to edit this amount also.)
  • 7.Transporter Details - - This part will contain the following fields:
    • a.Mode* (Road, Rail, Air OR Ship)
    • b.Approximate Distance (in KM)*
    • c.Transporter Name (If master for the transporter is created, then one will be able to select the transporter by name, as soon as one feeds in the first 2 to 3 characters. Post selection, all the other fields under this section will be auto-populated from the master)
    • d.Transporter ID*
    • e.Transporter Doc. No. & Date*
    • f.Vehicle No.* (To be filled only, if the goods are being moved directly by the business. In this case, one may enter this field directly, without entering "Transporter Name", "Transporter ID" and "Transporter Doc. No. & Date")
    • g.Click "Submit"

Once, the form is filled, the e-way bill generation will be completed and the e-way bill will be forwarded to the concerned transporter login account, allowing the transporter to enter "Vehicle No", while the goods are getting moved. At the same time, the e-way bill portal will validate the values entered, and in case of any error, it will pop up an appropriate error message. If all is in order, the e-way bill generation will happen in Form EWB-01, which will carry the unique 12 digit e-way bill number.





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